Tasks

List of paragraphs:

Module Tasks is for managing your daily tasks.

Tasks list

In order to see tasks list, choose module Tasks:

To find a specific task, use Search. To narrow down the list, use filters:

Creating new task

1
To create a task, go to the list, select New task and fill the details. Mandatory fields are marked *:

2
You can assign more than one responsible user;
3
You can relate task to any other record;
4
You can add task due date – if the deadline passed, a task will become red.
5
Task can be repetitive;
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You can attach files, related to task.
7
Use field Estimate to enter estimated resources for the task (for example, hours).
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After describing task, press Save.

Task templates and sets

For frequently created tasks, use task templates and sets. Read the guide how to create task templates and sets.

To create a task by using task template or collection, select this button:

Reviewing task

Tasks are shown in a list or grouped according to  type:

To review task, press on its name:

You will see task details:

Editing

In order to edit task, use Options menu:

Also, you can edit task while reviewing it – use Actions button:

In order to change status, press on task status.  You can as well press blue button if task status is In progress, or green button if status is Completed.

Status can also be changed straight from the tasks list:

Assignees

Task can have assignee or assignees. 

In order to change assignee or assignees, use Edit button or do it straight from the task:

Choose from the users list if you want to add assignee or use red cross to delete indicated assignee:

Timer

In order to see how much time was spent on a task, you can use timer. Press:

Or

In order to stop timer, press:

Or

You can leave timer on – the system will show that it is running and you can stop it any time:

In order to edit timesheet, use button Timesheets:

Repetitive tasks

1
In order to create repetitive task, use field Repeat every while creating a new task:

2
Indicate when repetitive task should end by using field Ends on:

3
Save.
4
Ir order to stop a repetitive task, open a task and press on red cross:

Mass task

System has option to create mass task.

1
Select Customers;
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Mark customers that will be related to a mass task;
3
Press button Actions:

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Click on Mass task:

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Describe a task and press Save.
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The identical task will be created for all chosen customers.

Deleting

In order to delete task, press Review and choose button Actions:

Kan ban and tasks overview

Above tasks list you can select Switch to Kan ban or Tasks overview:

If you choose Switch to kan ban, you will see all the tasks in kan ban board and be able to analyse how many tasks have which status. Entries are interactive and tasks can be dragged to a different status.

You can filter tasks by assigned member, task type, start date or week number.

If you filter tasks by week, not only you will see tasks of the chosen week, but also you will see forgotten tasks - the ones that have been planned earlier and still are not complete.

In kan ban you can see task title, date and due date, task type, responsible users and related entry. 

Tasks in kan ban can be moved and arranged according to priority - that way, employee can filter his tasks and see the most important ones on the top of the board.

Set the computer mouse on the task status - you will see each status statistics according to estimated resources for each task type (value comes from task field Estimate).

If you click Tasks overview, you can see narrower list of tasks and adjust different filters – user, date, status or type.

Materials

Materials can be assigned to a task:

Choose New material, enter material, suggested amount and warehouse.

If you select Write off items after task is done, when task status is changed to Completed, selected materials balance in warehouse will automatically decrease.

Salary

1
Select Setup> Staff> Edit user> Salary.
2
Enter user hour rate salary:


3
When user has completed a task and entered time in Timesheets, the system will automatically count user earnings:

Task related to lead

When task, related to lead, is marked Complete, you will see additional options:

  • Prepare proposal - this option enables to create a proposal, related to lead, straight from the completed task.
  • Mark Not interested - press this button if you want to change lead status to Useless or Lost. Also, enter losing reason.

Fields Goal and Task type settings are available here.

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